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Exporting to Paychex

Export time data from TimeTracker to Paychex for payroll processing

For organizations using Paychex for payroll processing, this integration exports time data from TimeTracker in the format Paychex expects. This eliminates manual hour re-entry and reduces the risk of payroll errors.

Setting Up

  1. Go to More > Integrations > Paychex.
  2. Configure the export format to match your Paychex account (Paychex Flex or Paychex Online).
  3. Map TimeTracker users to Paychex employee IDs.
  4. Map pay codes — regular hours, overtime, and any custom earnings types your organization uses.
  5. Click Save.

Running the Export

  1. Make sure all time entries for the pay period are approved (if you use the approval workflow).
  2. Go to More > Integrations > Paychex.
  3. Select the pay period date range.
  4. Click Export.
  5. Review the summary for any warnings (e.g., unmapped employees or missing pay codes).
  6. Download the export file and import it into Paychex, or submit directly if using the API connection.

Tips

  • Run the export after all entries are approved to avoid having to re-export if late entries come in.
  • If an employee doesn't appear in the export, check that they're mapped in the integration settings.
  • Keep the employee mapping updated when new hires join — add them in TimeTracker first, then map them to their Paychex employee ID.