Understanding Billing Statuses: UnBilled, Pre-Billed, and Billed
Know what each status means and how entries move through the billing cycle
Every time entry and expense goes through a billing lifecycle. Understanding these statuses helps you know what's ready to invoice, what's already been billed, and how to fix entries that ended up in the wrong state.
Every billable time entry and expense moves through three statuses during its lifecycle.
Status
Meaning
Can Be Edited?
UnBilled
Not on any invoice
Yes
Pre-Billed
On a draft invoice (not finalized)
Yes (remove from invoice first)
Billed
On a finalized invoice
No — locked
The Billing Workflow
- Track time and expenses — Entries start as UnBilled.
- Create an invoice and select entries — Selected entries move to Pre-Billed.
- Finalize the invoice — Entries move to Billed and are permanently locked.
- Receive payment — Record the payment against the invoice.
To correct a billed entry, use Adjustments in the Billing section rather than trying to edit the entry directly.