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Understanding Non-Project Related Entries

Learn when to use non-project entries and how they affect billing

Not all time fits neatly into a project. Internal meetings, admin work, professional development — these are real hours that need to be tracked, even if they don't map to a specific deliverable. Non-Project Related entries exist for exactly this purpose.

What It Means

When you see "Non-Project Related" in the project dropdown on a timesheet, it means the client is configured to accept time entries that aren't tied to a specific project. This is useful for general tasks that don't belong to any particular body of work — things like client calls, account management, or internal administration.

When to Use It

  • Client-level tasks — General meetings, relationship management, or oversight that span multiple projects or aren't project-specific.
  • Internal time — Admin work, training, or company meetings. Many firms create an "Internal" or "Overhead" client specifically for this.
  • Pre-project work — Scoping, proposals, or discovery time before a formal project is set up.

Enabling or Disabling Non-Project Entries

  1. Go to the Client record.
  2. Open the Other Details tab.
  3. Toggle the Non-Project Related setting on or off.
  4. Click Save.

When disabled, users must select a specific project for every time entry to that client. This is useful when you want to enforce project-level tracking — for example, a consulting client where every hour needs to map to a statement of work.

Reporting Considerations

Non-Project Related time shows up in reports as its own line item under the client. If you're tracking utilization or profitability at the project level, keep in mind that this time is attributed to the client but not to any specific project.